The full form of PDF is Portable Document Format. So you pretty much get it that it was created for documents that are supposed to be transferred or shared. Here's some of the advantages of using PDFs- QUICKLY AND EASILY CREATED Struggling to meet every project deadline? Working to improve your document drafts? Striving to complete those file updates? The PDF is designed to keep up with today's fast-paced and highly demanding workload. Creating a PDF takes almost no time at all. Just a few clicks of the mouse and you'll be able to send out those document drafts, create electronic versions of your files, and still manage everything in between. SECURABLE Worried about that all-too-important draft circulating around the office, among prying eyes, or worse yet, over the Internet? The ability to secure your PDFs can put you back in control over your work. Adding watermarks, encrypting data, using passwords - these capabilities are only the starting point in securing your PDFs. Depending on the material you are sending electronically, you can determine and decide on the best security measures that work for you. COMPACT AND ABLE TO COMPRESS LARGE FILES Imagine a room filled with filing cabinets. Imagine large files full of papers needed to be organized and archived. Now, imagine sending them over to an administrator. A filing clerk's nightmare? Not anymore. The PDF can make your job a lot easier. Imagine a single desk with a computer. Imagine file names to scan over, convert and click on. Now, imagine sending them via e-mail. . . . The PDF's ability to compress large files is a worker's dream! SELF-CONTAINED Where viewing the original document source is essential, the PDF is the ultimate solution. It has the ability to exist independently from the hardware, software and operating system (OS) used to create or view the PDF document. What does this mean? It means that PDFs make it not only easy to transmit files between computers with different applications, but also get your documents across clearly and avoid any communication problems wherever possible. Preserving the look and feel of the original source file becomes a priority you don't have to worry about. Source. Why Use PDF - A Backgrounder on PDFs Advantages and Disadvantages
PDFs are quick, easy and virtually self-contained. PDFs are portable and easy to access or print. Why Use PDFs? The following are the main advantages of using PDFs: They are easily portable. When you want to open up one PDF, you can simply open up another. You can get the same file on a PC (Mac or PC). PDFs can be edited directly in either Windows or a Mac. When you print, you can use either PDF software to make these files look just as they would if they were being printed. They can be easily created and downloaded. They can be easily printed. You can share these documents via e-mail, online services, USB sticks, CDs: and on the Web. (You can also fax them.) PDFs are a powerful tool for: Document processing and editing. Transmission of documents to and from electronic sources, such as computers, mobile phones, and Web browsers. Printing using.